Plant Hire Software That Books, Delivers, Meters and Invoices Every Machine on One Record.
SynchPlus ONE runs the whole hire desk — quote with real availability, deliver on your own fleet with a signed proof of delivery, bill from real engine-hour readings, and off-hire with the condition captured. TLBs, excavators, rollers, forklifts, telehandlers and gensets: every unit, on hire or in the yard, in one system that keeps working when the signal drops.
Where Plant & Equipment Hire Revenue Leaks
The booking is in a diary, the delivery note is in the bakkie, the hours are on a scrap of paper, and the invoice is done from memory. Machines get double-booked and revenue quietly disappears.
Double-Bookings and Idle Machines
Availability lives in someone's head or a whiteboard. A customer is promised a TLB that is already out on another site, while two rollers sit in the yard for a fortnight because nobody could see they were free. Every one of those is lost hire revenue.
Hours Billed From Guesswork
Engine-hour and SMU readings are scribbled on a delivery note — if they are captured at all. Disputes about hours run end in a write-off, and over-running machines miss their service intervals because nobody knows how hard they actually worked.
Damage Nobody Can Prove
A machine comes back with a cracked bucket or a damaged mast. Without photos at delivery and at off-hire, there is no way to show it left the yard in good condition — so the deposit gets refunded and the repair comes out of your margin.
No Idea Which Machines Make Money
Hire income is in the accounting package, fuel in a spreadsheet, repairs on workshop job cards and delivery costs nowhere at all. You cannot see per-machine profitability, so you cannot tell which units to replace, sell or buy more of.
Equipment Rental Software for the Whole Hire Lifecycle
One record from the yard to the invoice — so a unit booked, delivered, metered, off-hired and invoiced is the same machine all the way through, and the numbers always tie.
Hire Desk & Booking
Quote and book against real-time availability, so the same machine can never be promised twice.
- Quote → confirm → on-hire
- Reserve by specific machine or by class
- Deposits, rate cards and hire terms
Delivery & Collection
Dispatch deliveries and collections on your own fleet, with route planning and a signed proof of delivery at drop and pick-up.
- Own-fleet route dispatch
- Signed POD with photos at drop & pick
- Driver app scans the asset on site
Engine-Hour & SMU Billing
Capture meter readings and bill from what the machine actually ran — not from a guess on a delivery note.
- Bill per day, week, month or engine-hour
- Rate cards per machine or per class
- Charges calculated from real readings
On-Hire Register
Every unit — where it is, who has it, since when, and what it is earning — on one live register.
- Off-hire dates flagged ahead of time
- Fleet utilisation at a glance
- Hired-out and in-yard units side by side
Condition & Upkeep
Condition captured in and out with photos, and an off-hire that flows straight into a service work order.
- Damage & deposit settlement
- Off-hire → service work order
- Service intervals driven by hours run
Invoicing & Profit
One-tap invoice from the hire, traceable back to the POD and the meter reading that justify every line.
- Traceable to POD & meter
- Deposits & extras reconciled
- Per-machine profitability
From Quote to Service Work Order — Nothing Re-Keyed
Every hire is captured once and carried end-to-end. The same record moves from the hire desk to the driver, to the customer's site, back to the yard, into the invoice and onto the workshop floor.
Quote & Book
Check live availability by machine or class, quote with your rate card and hire terms, take the deposit and confirm.
Deliver with POD
The delivery is routed on your own fleet. The driver scans the asset, captures photos and the opening meter reading, and gets a signature on site.
Meter the Hours
Engine-hour, SMU or run-hour readings are captured during and at the end of the hire, so billing reflects real usage.
Off-Hire & Inspect
Collection is dispatched, condition is photographed on return, and any damage is settled against the deposit.
Invoice
Raise the invoice in one tap — by day, week, month or hour — with extras and deposits reconciled and every line traceable.
Service Work Order
The off-hire triggers a service work order when the hours run say it is due, so the machine goes back out ready to work.
Measure Utilisation
See utilisation and profit per machine — hire income against fuel, maintenance and delivery cost.
Repeat — Offline Too
The whole cycle runs on-site, even where connectivity is poor, and syncs when the signal returns.
Built for Plant, Forklift and Generator Hire Businesses
The hire engine is the same; the details change with what you rent out. SynchPlus ONE handles each of these on one platform — so a mixed hire company does not need three systems.
Plant & Construction Equipment Hire
TLBs, excavators, rollers, graders and loaders. Bill by the day, week, month or engine-hour with SMU readings captured at delivery and collection. Off-hire dates are flagged in advance so units are lined up for their next job, and service intervals run off real hours.
Forklift & Materials Handling Hire
Counterbalance and reach trucks, pallet jacks, telehandlers and cherry pickers. Hour-meter billing with rate cards per truck class, plus load-test and inspection reminders so every unit on hire stays compliant and safe to operate.
Generator & Power Hire
Diesel gensets, towable units, distribution boards and load banks. Delivery and commissioning with a signed POD on siting, run-hours and on-site refuels logged and recovered, and fuel and hire on one invoice. Emergency dispatch during load-shedding is planned from the same live availability.
Plant Hire Software vs Diary, Spreadsheets and Point Tools
Most hire companies run a diary for bookings, a spreadsheet for hours, an accounting package for invoices and a separate tracker for the trucks. Here is what changes when it is one system.
| Capability | Diary / Spreadsheets | Booking-only Rental App | SynchPlus ONE |
|---|---|---|---|
| Real-time availability | Whiteboard | Yes | Yes — by machine or class |
| Own-fleet delivery & signed POD | Paper delivery note | Usually separate | Routed dispatch + photo & signature POD |
| Engine-hour / SMU billing | Manual reading | Varies | Billed from captured readings |
| Condition in/out with photos | Rarely | Varies | Built in, linked to deposit |
| Service work orders by hours run | Separate workshop book | Not included | Off-hire → work order |
| Delivery fleet fuel, tyres & TCO | Not tracked | Not included | Same platform |
| Asset depreciation & book value | Accountant's spreadsheet | Not included | Per-machine on the asset register |
| Works with poor or no signal | Paper works offline | Cloud-only (most) | On-premise / offline-capable |
On Your Server, Fully Offline — or in Our Cloud
Hire yards and customer sites often have poor connectivity. SynchPlus ONE can run entirely on your own hardware with local storage, behind your firewall on your existing infrastructure, or as a managed cloud service with head-office visibility across every depot. Runs in any country — on your servers or our cloud.
On-Premise · Fully Offline
Runs on your own Ubuntu Linux or Windows Server hardware with a local database. Every feature works with no internet.
On-Premise · Your Network
Standardised on your existing office infrastructure, managed by your IT team, behind your firewall.
Cloud · Fully Managed
Hosted and maintained by us, with each customer's data kept isolated and multi-depot visibility from head office.
Priced Per Asset, Not Per User
Your hire desk, drivers, workshop and accounts team all log in — you pay for the machines and vehicles you manage, not the people who use it.
SynchPlus ONE for Plant & Equipment Hire
From R69 per asset per monthUnlimited users · 14-day free trial · On-premise deployments quoted
See Pricing PlansPlant Hire Software FAQ
Common questions from plant, forklift and generator hire companies.
Plant hire software manages the full rental lifecycle of construction and industrial equipment: quoting and booking against real-time availability, delivery and collection, meter readings, off-hire inspections, invoicing and servicing. SynchPlus ONE does all of this on one record, so the machine booked, delivered, metered and invoiced is the same machine all the way through.
Yes. You can bill per day, week, month or engine-hour. Engine-hour, SMU or run-hour readings are captured at delivery, during the hire and at collection, and charges are calculated from those real readings using rate cards per machine or per class.
Yes. The same hire engine handles plant (TLBs, excavators, rollers), materials handling (forklifts, reach trucks, telehandlers, cherry pickers) and power hire (gensets, towable units, distribution boards, load banks). Forklift hire adds load-test and inspection reminders; generator hire adds on-site refuels logged and recovered on the same invoice.
Every unit sits on a live on-hire register showing where it is, who has it and since when. Quotes and bookings check real-time availability by specific machine or by class, and upcoming off-hire dates are flagged ahead, so a machine cannot be promised to two customers at once.
Yes. SynchPlus ONE can be deployed on-premise on Ubuntu Linux or Windows Server with local storage, and the driver mobile app keeps working when the signal drops. Deliveries, PODs, meter readings and condition photos sync when connectivity returns.
Hire income, delivery costs on your own fleet, fuel, maintenance work orders and depreciation all sit against the same asset. SynchPlus ONE shows utilisation and per-machine profitability, so you can decide which units to keep, replace or add.
SynchPlus ONE is priced per asset per month from R69, with unlimited users and a 14-day free trial. On-premise deployments are quoted. See the pricing page for plan details.
Related Modules & Industries
Plant hire is built on the same modular platform as the rest of SynchPlus ONE. Turn on what you need — one login, one bill.
Fleet Management
Fuel, tyres, DVIR inspections and cost-per-km for your delivery trucks
Explore →Asset Management
Register, depreciation and work orders for every machine
Explore →Construction & Field Jobs
Job cards, crews, plant and materials on every job
Explore →Mining Contractors
Heavy equipment, tyres and fuel on remote, offline sites
Explore →Running the numbers? Read our guide to improving plant hire utilisation.
Bring Your Trickiest Hire — We'll Run It Live
Book a 30-minute demo. We'll take one of your real hires from quote to delivery POD, meter reading, off-hire and invoice — then talk about a pilot on your own data.