Waste Management Software That Runs the Trucks, the Skips and the Collection Run — on One System.
SynchPlus ONE is waste management software for private waste contractors, skip hire operators and refuse collection fleets in South Africa and beyond. Plan and route collections, track every skip and compactor, keep trucks and drivers road-legal, prove every pickup with photos, and see the true cost per kilometre of each vehicle — on-premise or in the cloud, and working even where signal is poor.
Why Waste Fleets Leak Money and Miss Collections
Waste is asset-heavy and maintenance-heavy. When the fleet, the jobs and the paperwork live in different places, the cost shows up as downtime, missed lifts and failed audits.
Trucks in the Workshop, Not on the Road
Compactors and skip loaders work hard. When servicing happens only after a breakdown, availability collapses and you’re hiring in vehicles to cover contracted routes.
Where Are All the Skips?
Skips go out, sit on site for weeks and come back late — or don’t come back. Without a register that knows which skip is where and since when, revenue and assets walk away.
Lapsed Licences Stop the Fleet
A licence disc, roadworthy, operating licence or driver PDP expires quietly. You find out at a roadblock or an audit — and a contract that depends on compliance is at risk.
Collections You Can’t Prove
A client disputes a missed lift. The driver says it was done. Without stop-level proof with a photo and a timestamp, you credit the invoice.
Everything a Waste Contractor Needs to Run the Fleet
Fleet, containers, collection runs, maintenance and compliance on a single shared record — so a lift, its truck, its driver’s licence status and its cost all belong together.
Collection Fleet Register
Compactors, skip loaders, hook-lifts, tippers, bakkies and trailers on one register — VIN, registration, tare weight, odometer history and fuel configuration per vehicle.
Skips, Bins & Containers
Every skip and container in the asset register with a code, QR tag, location and assignment — so you always know what’s on site, where, and since when.
Skip Hire Desk
Book with real availability, deliver and collect on your own trucks with a signed POD, off-hire with condition captured, and invoice by day, week or month — the same hire-desk workflow used for plant hire.
Route Planning & Dispatch
See every stop on a map, draw a zone to assign stops to a truck, and auto-build an optimised route (nearest-neighbour + 2-opt) that respects vehicle capacity.
Proof of Collection
Drivers work the run on the mobile app — arrive, complete, fail or skip each stop with photos, signature and notes. Failed lifts carry a reason and can be re-attempted. Works offline.
Preventative Maintenance & Job Cards
Service intervals by kilometres or hours, reactive job cards and work orders, parts and labour cost captured against the vehicle. Tyres tracked per position.
Compliance & Expiry Alerts
Licence discs, roadworthy certificates, operating licences, insurance, PDPs and medical certificates tracked to expiry, with reminders by email, SMS and WhatsApp and escalation if unactioned.
DVIR Inspections
Custom pre-trip, post-trip and routine checklists per vehicle type, with photo evidence per item and a draft → submitted → reviewed sign-off. Non-compliant vehicles can be held back from dispatch.
Fleet TCO & Cost per km
Fuel (with L/100km analytics), maintenance, tyres, insurance, tolls and fines rolled into lifetime cost and cost-per-km per vehicle — with replacement scores for the ageing trucks.
Book → Route → Collect → Invoice
A job is captured once and carried through to the invoice — no re-keying between the order desk, the route board, the driver and the accounts.
Book
A skip order or scheduled collection is captured for an account customer, with site, container and time window.
Route
Stops are assigned to trucks by zone and sequenced into an optimised, capacity-checked run.
Collect
The driver works the run on the mobile app, capturing photo and signature proof at every stop — even offline.
Invoice
Completed lifts and hire days turn into a draft invoice per customer, traceable to the proof behind each line.
Fleet, Containers and Collections — Usually Three Systems
Most waste businesses stitch together a tracker, a spreadsheet and a WhatsApp group. Here is what changes.
| Capability | Tracker + Spreadsheets | Generic ERP | SynchPlus ONE |
|---|---|---|---|
| Skip & container register | Spreadsheet, often stale | Inventory items only | Assets with location, QR & history |
| Collection route planning | Driver knowledge | Not included | Map zones + 2-opt optimisation |
| Proof of collection | WhatsApp photos | Not included | Photo + signature per stop, offline |
| Preventative maintenance | Reactive | Add-on module | Intervals, job cards, cost per vehicle |
| Licence & driver expiry alerts | Calendar reminders | Not included | Tracked, escalated, WhatsApp/SMS |
| True cost per km | Rarely calculated | Manual | Automatic per-vehicle TCO |
| Works offline at the depot | Paper only | Usually cloud-only | Full on-premise deployment |
Asset-Heavy, Maintenance-Heavy, Data-Sensitive
Refuse collection for a municipality brings scrutiny on fleet availability and on where data lives.
Refuse fleets are among the hardest-working vehicles anywhere, and downtime is visible to every resident on the route. SynchPlus ONE gives contractors and public entities the same tools: a preventative maintenance programme with job cards and parts costs, per-vehicle cost-per-km, inspection records, and expiry tracking on every licence and permit.
Because it can run fully on-premise, on your own servers and inside your network, SynchPlus ONE suits data-sovereignty rules that rule out many cloud-only tools. If you are the municipality rather than the contractor, see municipal fleet and asset management.
And if you sort, bale or sell what you collect, the same platform carries the material from the weighbridge through grading and mass-balance to the buyer — see recycling software.
Runs in Your Depot — Even Off the Grid
Runs in any country — on your servers or our cloud. Choose the model that suits your connectivity, IT team and data rules. You can start in one model and move later; the platform is the same.
On-Premise · Fully Offline
Runs entirely on your own hardware with local storage and an on-site database. Built for sites with poor or no connectivity, or where data must stay on-site. Every feature works when the internet doesn’t.
On-Premise · Your Network
Standardised on your existing infrastructure (Ubuntu Linux or Windows Server with MySQL), managed by your IT team behind your firewall.
Cloud · Fully Managed
Hosted and maintained by us. Multi-site operators get head-office visibility across every site, with each customer’s data kept isolated in its own schema.
Transparent, Per-Asset Pricing
Priced per asset, with unlimited users. Most waste contractors choose the Compliance tier for preventative maintenance, job cards, inspections and the audit evidence pack.
Waste Management Software FAQ
Common questions from skip hire operators, waste contractors and refuse collection fleets.
It puts the things a waste business runs on — trucks, skips and bins, collection jobs, routes, drivers, inspections and costs — on one shared record. SynchPlus ONE plans and routes collection runs, tracks every skip and container as an asset, schedules preventative maintenance on compactors and skip loaders, and alerts you before a licence disc, roadworthy, operating licence or driver PDP expires.
Yes. Skips and containers sit in the asset register with location and assignment, and the hire-desk workflow — booking with real availability, delivery and collection on your own trucks with a signed proof of delivery, off-hire and invoicing — is the same one SynchPlus ONE uses for plant and equipment hire. Rental periods and rate cards are configured to how you charge.
Yes. You see every stop on a map, draw a polygon or rectangle to assign stops to a vehicle, and SynchPlus ONE builds an optimised route using nearest-neighbour plus 2-opt sequencing, checked against the vehicle’s capacity. Drivers work the run on the mobile app — arrive, complete, fail or skip each stop with photo proof — online or offline.
Every vehicle, trailer and item of plant carries its documents and expiry dates. Licence discs, roadworthy certificates, operating licences, insurance and driver documents raise reminders before they lapse and escalate if nobody acts. Inspections (DVIR) are captured with photos, and an audit evidence pack can be exported when a client, auditor or municipality asks for proof.
Yes. Contractors use it to prove fleet availability, maintenance and service completion with photo evidence. Municipalities themselves use SynchPlus ONE for asset registers, fleet compliance, jobs and incidents — and because it can run on-premise, it suits public-sector data residency requirements.
No — it complements it. Your tracker tells you where the truck is. SynchPlus ONE plans the run, proves each collection, tracks fuel, tyres, maintenance and compliance, and turns completed work into an invoice. Telematics integration is available on the Enterprise tier.
Then collections can land straight at your weighbridge against the right customer and flow into grading, mass-balance and dispatch on the same platform. See our recycling software page for the materials side.
Related Solutions & Modules
Waste collection runs on the same SynchPlus ONE platform as our recycling, fleet and municipal solutions — one login, one bill.
Fleet Management
Fuel, tyres, DVIR, drivers and true cost-per-km
Explore module →Recycling & E-Waste
Weighbridge, grading, mass-balance and dispatch
Explore solution →Municipalities
Assets, fleet, jobs and incidents for public entities
Explore solution →Plant & Equipment Hire
The hire desk behind skip hire — booking to invoice
Explore solution →Transport & RTMS
Hold the evidence your auditor asks for
Explore solution →Asset Management
Every skip, bin and machine on one register
Explore module →Put Your Collection Fleet on One Platform
Book a demo and bring your trickiest route or your skip register. We’ll show it running live — then pilot it on your own trucks and customers.